Run your club like it's 2030,
not 2005.
ClubPilot is the complete operating system for private clubs — member portal, tee sheet, communications, events, and a 24/7 AI concierge — delivered as on-demand SaaS at a fraction of what legacy platforms charge.
2,300+
Members served on live clubs
20+
Modules included — no add-on fees
24/7
AI concierge answering members
Weeks
To launch — not months
Everything Included
One platform. Every part of club life.
No bolt-ons, no per-module invoices, no juggling five vendors. ClubPilot ships with the full stack a modern club needs — for members, for staff, for the board.
Member Portal & App Experience
A beautiful mobile-first portal members actually use — tee times, events, dining hours, announcements, and their profile, all in one place. Installs to the home screen like a native app.
Passwordless Member Login
No passwords to forget, no help-desk calls. Members sign in with a one-time code to their phone or email — secure, instant, and grandparent-proof.
Live Tee Sheet
Real-time tee sheet with member booking, group blocks, tournaments, weather delays, pace notes, and daily play reports for the Golf Shop.
Unified Communications
Compose once — deliver everywhere. Email, SMS, and push notifications with smart audience targeting, scheduling, and per-member delivery tracking.
Events & RSVPs
A club calendar members can browse and book. RSVPs with guest names, capacity limits, staff rosters, and automatic reminders.
Family Accounts
Households grouped automatically by member number. Parents add kids, switch into their profiles, and new signups inherit the family’s club and category — no more wrong-club registrations.
Prospect & Application Pipeline
From first inquiry to approved member: intake forms, a prospect pipeline with notes, membership applications, and one-click conversion into the member roster.
Club Games & Engagement
Built-in PGA pick’em games, leaderboards, and awards that keep members opening the app every week — engagement legacy platforms can’t touch.
Member Photo Feed
Members share moments from the course and clubhouse; staff moderate with one tap and recycle the best shots into social posts and the weekly club brief.
Staff Command Center
One dashboard for the whole operation — approvals, rounds, guests, messaging, resources, and analytics — with role-based access for every department.
Analytics & Insights
Know what members actually do: portal activity, booking trends, message engagement, and member-level activity timelines for smarter decisions.
Resources & Documents
Bylaws, menus, newsletters, scorecards — organized, searchable, and instantly available to members and staff.
The AI Advantage
Legacy platforms store data. ClubPilot puts it to work.
Traditional club software was built before AI existed — and it shows. ClubPilot was designed around it from day one.
Member asks at 9:47 PM
“Can my daughter bring two guests to the pool this Saturday?”
Answered instantly from your club's own policies — no staff needed.
24/7 AI Concierge
“Ask the Club” answers member questions instantly — trained on your bylaws, menus, hours, and policies. Every conversation is logged for staff, and it alerts you when it couldn’t help.
AI-Assisted Communications
Draft announcements, event blurbs, and the weekly club brief in seconds — in your club’s voice — then review and send.
Self-Correcting Data
AI-grade intake intelligence: duplicate detection at signup, family matching that fixes wrong club and category entries automatically, and audit tools that keep your roster clean.
Automated Club Brief
A weekly digest built for you from the club’s own activity — events, photos, announcements — assembled automatically and ready to send.
Side by Side
ClubPilot vs. traditional club platforms
The incumbents charge enterprise prices for software that feels a decade old. Here’s what changes when your platform is AI-native and cloud-born.
Built With Clubs, Not Just For Them
Proven on real fairways, real kitchens, real front desks.
ClubPilot isn't a demo built in a lab. Every module was shaped day-by-day with working club staff — golf professionals, membership directors, and general managers — and is running live at private clubs today, serving thousands of members.
- Role-based staff access for every department — Golf Shop, F&B, admin, and ownership each see exactly what they need.
- Continuous delivery: improvements ship weekly, driven by what your staff asks for — not an annual release you pay to install.
- Multi-club ready: run two properties (or ten) from one platform with shared staff and consolidated reporting.
- Members of every age actually adopt it — passwordless login and a home-screen app remove every barrier.
On-Demand SaaS
Enterprise capability. Boutique price.
No hardware, no installation fees, no multi-year contracts, no per-module surprises. Simple on-demand pricing that scales with your club — typically a fraction of legacy platform costs.
Launch
For a single club getting started
- Member portal & passwordless login
- Website & club calendar
- Announcements: email, SMS & push
- Events with RSVPs
- Staff dashboard
Club
The full operating system
- Everything in Launch
- Live tee sheet & Golf Shop tools
- AI concierge + AI communications
- Family accounts & prospect pipeline
- Club games, photo feed & analytics
Group
For multi-club operators
- Everything in Club
- Multiple clubs, one platform
- Shared staff & cross-club roles
- Consolidated reporting
- Priority support & onboarding
Pricing is tailored to club size and modules in use — book a demo for a quote in 24 hours.
See ClubPilot running on a real club.
A 30-minute walkthrough of the live platform — member experience, staff command center, and the AI concierge — with pricing for your club the next day.
Book a Demo